Browns Road Studios — Staff Portal

Dashboard

Browns Road Studios · Buildings A–E · 75 studios

Occupied

—

of 75 rooms

Vacant

—

available

Arrears

—

residents

Inspections due

—

this week

MSD redirections

—

active

Bonds pending

—

not lodged

Building occupancy map click any room

Occupied

Arrears

Insp. due

Vacant

Alerts requiring action

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Common rooms — last inspection 15 total · one per floor per building

Each common room has cooking facilities, dining area, and lounge · No laundry on site — replacement under review

All residents

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Active residents

Archived residents

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New resident onboarding

Enter details once — all documents generated automatically

1

Resident details

2

Room & financial

3

MSD & benefit

4

Documents & sign

Personal information

First name *

Last name *

Date of birth *

Contact phone *

Email (if any)

Emergency contact — name

Emergency contact — phone

Identity verification

ID type *

ID number *

Verified by *

MSD client number

Photo ID

Children / dependants (if applicable)

Child 1 — name

Date of birth

Child 2 — name

Date of birth

Room assignment

Building *

Floor *

Room (vacant only) *

Tenancy start date *

Occupancy type *

Financial summary (auto-calculated)

Bond — 4 weeks rent

2 weeks advance

Total upfront

Weekly payment method *

Upfront payment received

MSD / Work and Income details

Only if resident receives a government benefit. If paying by bank transfer, set status to "Not applicable" and proceed to Step 4.

Benefit type

Redirection form status

Payee bank account (pre-filled)

Account name

Account number

Reference

Save and generate documents

Review all details before saving. Once saved, the resident record is created and documents can be printed.

Onboarding checklist

Rent tracker

Current week

Expected this week

—

all residents

Received

—

confirmed

Outstanding

—

to collect

MSD redirections

—

active

Weekly payment status

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Note: Payments are marked manually by staff. Connect Xero bank feed in Stage 2 for automatic reconciliation.

Inspections

Timestamped records — weekly, move-in, move-out

Pending

Common rooms

History

Inspections due this week. Select a room to start a weekly, move-in, or move-out inspection. All records are timestamped and saved permanently.

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15 common rooms — one per floor per building. Weekly inspections required. Cooking, dining, and lounge facilities.

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Guest register

Daily visitor log — Clause 6, Resident Agreement

All day guests must be pre-approved, register with valid ID, sign in, and depart by 5:00pm. No overnight guests permitted. Visitors outside staffed hours will be trespassed.

Today's visitor log

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Service log

Holiday programmes · mentoring · OT advocacy · elderly support · employment

Recent service records

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Invoices

GST No. 140-710-695 · ASB 12-3052-0038864-00

Invoice register

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Volunteer hours

Weekly hours — self-recorded via portal session

This week: 0 hours logged

Session tracker

Not clocked in

Session notes (optional)

Your recent sessions

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Manager reports

Exportable summaries for oversight and planning

Available reports

Export format

All reports export as CSV for use in Excel, Google Sheets, or Xero import. PDF export coming in a future update.

Future-proofing: Report formats align with HUD and Te Puni Kokiri CHP reporting requirements. If government funding is ever pursued, the data is ready.

User management

Manage staff and volunteer portal accounts

Access tiers

Tier 1 — Director (1 user): Read-only dashboard and all reports. Full visibility for governance. Does not enter data.

Tier 2 — Operations Manager (1 user): Full access including invoicing, Xero, reporting, and user management.

Tier 3 — Volunteers (15 users): Inspections, guest register, service log, onboarding intake, own hours. See arrears flag.

To add users: Go to your Firebase Console → Authentication → Add user. Set their email and a temporary password. Then add their details to the Firestore users collection with their role (director / manager / volunteer) and display name. They can change their password on first login.

Current users

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